1. Follow your manufacturers instructions to setup scan to email capabilities on your device (See HP & Brother Configuration Options below) ensure that you are setting up your device with an email address that has been configured to send faxes using sendfax.to.
2. Press the Scan to Email Button or Launch the Scan to Email Application on your Printer
3. Enter the email address to send a fax to using the sendfax.to format (or use a predefined speed dial or destination previously configured on your MFP).
   • xxxxxxxxxx@sendfax.to
   • xxxxxxxxxx@xxxxxxxxxx.sendfax.to
4. Scan and Send your document, it will be processed by the sendfax.to service and delivered to the Fax Destination you specified in your email address.

• Connect your printer to the web, and then get the printer email address.

Android Devices - find your printers email address using an Android device.

• Use the HP Smart app to turn on Web Services, and then get the printer email address.
• Make sure your Android device and printer are connected to the same wireless network.
• Go to 123.hp.com to install the HP Smart app on your phone or tablet.
• On the app home screen, tap the printer icon or the plus sign .
• On the My Printer screen in the HP Smart app, tap Advanced Settings.
• Tap Web Services, and then confirm that Web Services is enabled.
  • If Web Services is enabled: The Summary option displays in the Web Services section. Tap Print Info Page, and then continue with these steps.
    
  • If Web Services is not enabled: The Setup option displays in the Web Services section. Tap Setup, follow the on-screen instructions to enable Web Services, and then continue with these steps. An info page prints.
    
• Find the HP ePrint email address on the info page that prints.
  • If an info page does not print: Repeat the previous steps to print the info sheet.
  • If the info page does not list the printer email address: Wait a few hours, and then try printing the info page again.
   

• In order to use the Scan to E-mail Server option with supported Brother Printers, the Brother machine will need to be connected to a network and have access to a POP3 and SMTP server. If you do not have this information, please contact your Internet Service Provider or Network Admin to obtain the information.
  • Step one: Access the HP Embedded Web Server (EWS)
    • Before you can access the Embedded Web Server (EWS), you must first obtain the printer's IP address using the printer control panel. Once you have the printer's IP address, enter it into a Web browser to access the EWS.
      • NOTE: Your printer must be connected to an IP-based network before you can access the EWS.
    • Follow these steps to obtain the printer's IP address and then enter it into a Web browser to access the EWS:
    • From the Home screen on the printer control panel, touch the Wireless icon  (or the Ethernet icon ) to view the printer's IP address or host name.
    • Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.
      • Figure : Example of an IP address in a browser address line
        
      • NOTE: If a message displays in the web browser indicating that the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.

 
• Step two: Configure the Scan to Email feature
  • Follow the steps below to set up the Scan to Email feature in the Embedded Web Server (EWS). In the EWS, you can define the email settings and the default scan and file options, and add contacts to the Address Book.
  • On the EWS home page, click Scan to Email.
  • On the Outgoing Email Settings page, proceed with one of the following tasks (which will depend on your organization's email structure):
  • If your organization uses one email server for all its emails: Set up your email addresses and the SMTP server information. Click Apply.
  • If your organization uses multiple email servers for its emails: Set up the email addresses, names, and security PINs for each email profile. Click Apply.
  • After configuring the email settings, the Scan tab will display in the EWS.
  • On the Scan tab, click Scan to Email, and then click Default Settings. Select your default scan and file settings, and then click Apply.
• Set up your contact list or lists. On the Scan tab, click Address Book.
  • Following are some options for setting up your Address Book:
    • A local address book can be set up on the device. Click Contacts to configure a local address book.
    • A Network Directory Server (LDAP) can be set up to search for users within a company. Click Address Book Settings to configure LDAP.
  • After setting up your contacts, click Apply.

HP Scan to Email usage instructions

• Print the network configuration report to obtain the IP address of the Brother machine. (Click here to see how to print the Network Configuration List.)
• Open a web browser (such as Internet Explorer) and enter in the IP address of the Brother machine as http://XXX.XXX.XXX.XXX.</li>
  • Where XXX.XXX.XXX.XXX is the IP address of the Brother machine listed on the Network Configuration Sheet.
• Click the Network tab.
  • Click Protocol.
  • Place a check next to POP3/SMTP if it is not already checked, then click Advanced Setting.
  • Within this section, you will be able to configure your Incoming and Outgoing mail server settings. Fill in all the requested information on this page. If you are unsure about any of these settings, contact your Internet Service Provider or Network Admin for support:
    
• SMTP Server Address: This field displays the Host Name or IP address of an SMTP mail server (outgoing E-mail Server) on your network. (Ex: smtp.example.net or 192.0.0.1) If you are using the DNS name of the SMTP E-mail server, you must use the FQDN (Full Qualified Domain Name) such as smtp.example.net
• SMTP Port: Specify the destination port number of the SMTP server that you will connect to.
• SMTP Server Authentication Method: Specify the authentication method for the SMTP server. This value determines which type of method is used to authenticate the user to the SMTP server. The options are as follows:
  • None: Does not authenticate to the SMTP Server.
  • SMTP-AUTH: Uses the method which is SMTP Authentication. If this method is used, it is necessary to set the SMTP account details correctly.
  • POP before SMTP: Uses the method "POP before SMTP". If this method is used, it is necessary to set POP3 account settings correctly.
• SMTP-AUTH Account Name/Password: Specify a name and password to be validated with the SMTP server and retype the password for comparison. To set for no password, enter a single space.
• SMTP over SSL/TLS: You can choose the encryption method between the machine and the SMTP server. You may check or uncheck Verify Server Certificate, which verifies the certificate between the machine and the SMTP server.  
• Printer E-mail Address: Enter the e-mail address of the printer. If an administrator address has not been correctly entered, the Notification Mail will be sent to the printer. If you do not set a printer e-mail address, the Notification Mail is not sent to the administrator.
• POP3 Server Address: This field determines the host name or IP address of the POP3 server (incoming e-mail server). (Ex: pop.example.net -or- 192.0.0.1)
  • If you are using the DNS name of the POP3 E-mail server you must use the FQDN (Fully Qualified Domain Name) such as pop.example.net.</li>
• POP3 Port: Specify the destination port number of the POP3 server that you will connect to.
• Mailbox Name/Password: Specify a mailbox name and password on the POP3 server where the Internet print jobs are to be retrieved. To set for no password, enter a single space
• Use APOP: Check this box to specify whether APOP is used or not when logging in to the POP3 server.  
• POP3 over SSL/TLS: You can choose the encryption method between the machine and the POP3 server. You may check or uncheck Verify Server Certificate, which verifies the certificate between the machine and the POP3 server.  
• Segmented Message Timeout: If a print job is separated into multiple email messages using the segmented message feature of the print server, this value indicates how long the print server will wait for all of the segments of the message to arrive.

A screen will appear labeled: Test E-Mail Send/Receive Configuration. Choose from the following options then click Submit:

• While still within the Web Home Page, click on the Address tab.
• Choose a set of One Touch or Speed Dial locations that you want to use.
• For each storage location that you wish to program, enter the following information:
• Number/E-mail Address: The recipient's email address using the standard format you use for sendfax.to emails:
  • xxxxxxxxxx@sendfax.to<!--</span-->li&gt;
  • xxxxxxxxx@xxxxxxxxxx.sendfax.to<!--</span-->li&gt;
• Name: The recipient's name
• Type: Select Mail XXX (where XXX is the Color, Gray or B&W followed by file format you want, We typically recommend B&W for the best resolution on Faxes).
• Quality: Select the resolution you want.
• PDF Type: When you choose the PDF, select the file type you want.
  • Click Submit.
• After the One Touch or Speed Dial locations are configured and you want to Setup Group locations, click Setup Groups G1-G20. Configure the following settings for each group:
  • Group #: Choose a vacant One Touch or Speed Dial location to store you group (One Touch dial locations are with " * " . Speed Dial locations are with " # " ).
  • Name: The group's name.
  • Type: Select Mail XXX (where XXX is the Color, Gray or B&W followed by file format you want).
  • Quality: Select the resolution you want.
  • PDF Type: When you choose the PDF, select the file type you want.
  • Members: Click Select and choose the members to include in this group by placing a check next to each desired One Touch or Speed Dial location.
    • Click Submit.
      

Scan to E-mail Server without using One-Touch or Speed Dial numbers:

• Load your document.
• Press (Scan).
• Press the Up or Down arrow key to choose Scan to E-mail.
  • Press OK.
• Press the Up or Down arrow key to choose 1sided, 2sided (L)edge or 2sided (S)edge.
  • Press OK.
• Do one of the following:
  • If you don’t have to change the quality, press the Up or Down arrow key to choose Enter Address.
    • Press OK .
  • If you want to change scan settings, press the Up or Down arrow key to choose Change setting.
    • Press OK.
• Press the Up or Down arrow key to choose the type and resolution for scanning you want, press OK.
• Press the Up or Down arrow key to choose the file type you want, press OK.
• Enter the Fax E-mail address using the sendfax.to format (Up to 60 characters).
  • xxxxxxxxx@sendfax.to
  • xxxxxxxxx@xxxxxxxxxx.sendfax.to
• Press Start.
  • The machine starts the scanning process.
        

Brother Email-to-Print - "Email-to-FAX using sendfax.to)

The Brother Attach. Email and Print feature allows you to attach a document and email it to the Brother machine to be printed, without needing to install a driver. You simply attach a file to an outgoing email and send it to the Brother machine. No password is required.

To setup or find your existing Brother machine email to print address

• On the Brother machine, press Apps → Attach. Email and Print.  The location may vary. Typically, press ► to scroll over on the Home screen. 
  • If you receive a connection error, then this indicates that the machine cannot connect to a network with an Internet connection. Make sure that the machine is connected to your network and that the network has access to the Internet.
  •  If there are announcements about new features, and so on, the latest information will be displayed.  Read the information and press OK.
  • When you receive the message about two-step printing, press OK.
• Press How to Register a Print Job.
• A message will display showing the Brother machine's email address.  Press OK.

Changing your Brother Printers Email address

Your machine has a unique email address for this service. If you need to change that email address, complete the following steps:

• On the Brother machine, press Apps → Attach. Email and Print. The location may vary. Typically, press ► to scroll over on the Home screen.  Apps  ►  Attach Email Print
  •  If you receive a connection error, then this indicates that the machine cannot connect to a network with an Internet connection. Make sure that the machine is connected to your network and that the network has access to the Internet.
•  If there are announcements about new features, and so on, the latest information will be displayed.  Read the information and press OK.
• When you receive the message about two-step printing, press OK.
• Press Advanced.
•  Press Change Address.
• If prompted, confirm that you want to change the address.