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Using Your Multifunction Printers to Send and Receive Faxes


Use Your Multifunction Printers to Send and Receive Faxes Without a Traditional Phone Line!

printer

SendFaxto-logo

Send Faxes

SCAN-TO-FAX: Using Scan-to-email capabilities of your printer, Scan your doc and specify the sendfax.to address to deliver your fax.

How to Send Faxes using your MFP's "Scan to Email" Functionality and SendFax.to

  1. Follow your manufacturers instructions to setup scan to email capabilities on your device (See HP & Brother Configuration Options below) ensure that you are setting up your device with an email address that has been configured to send faxes using sendfax.to.
  2. Press the Scan to Email Button or Launch the Scan to Email Application on your Printer
  3. Enter the email address to send a fax to using the sendfax.to format (or use a predefined speed dial or destination previously configured on your MFP).
    • xxxxxxxxxx@sendfax.to
    • xxxxxxxxxx@xxxxxxxxxx.sendfax.to
  4. Scan and Send your document, it will be processed by the sendfax.to service and delivered to the Fax Destination you specified in your email address.

Receive Faxes


FAX-TO-PRINT: Utilize Email-to-print capable devices to print your inbound faxes automatically.

How to Receive Faxes using your Printers "Email to Print" Functionality and SendFax.to

  1. Follow your manufacturers instructions to create or obtain your printer’s unique email address (See HP, Brother and EPSON Configuration Options below)
  2. Configure one of your inbound Fax Group destinations with your printers unique email address (or add this email address to a distribution group)
  3. Inbound Faxes will be automatically be converted to a PDF and sent to your printers email address (Most Printers will support up to 10MB attachments, faxes that are larger than 10MB will likely not be printed on your device.

HP Printers - Fax to Print using HP web-enabled printers

HP ePrint is a secure cloud-based service that lets you print from anywhere with an active Internet connection. Setup your Printer to receive emails and automatically print out faxes received by your SendFax.to service. (See setup guide on HP Support Site)

Step 1: Get the printer email address

Connect your printer to the web, and then get the printer email address.

Printers with a touchscreen or text-based display

  • Connect your printer to the web, and then get the printer email address.
  • Turn on the printer, load plain paper in the input tray, and make sure ink or toner cartridges are installed.
  • Turn on Web Services:
    • Touchscreen displays: On the printer, touch or press the HP ePrint button or icon . Tap Setup, and then follow the on-screen instructions to turn on Web Services.
    • Text-based displays: On the printer, navigate to Web Services Setup, Network Setup, or Wireless Settings, and then follow the on-screen instructions to turn on Web Services.
    • If Web Services are enabled already, tap Print or Print Info.
    • The printer email address displays on the control panel and an info page also prints with the printer email address.
  • Find the HP ePrint email address that displays. If the printer email address does not display, wait a few hours, and then try printing the info page again.

Printers without a touchscreen or text-based display

  • Connect your printer to the web, and then get the printer email address.
Android Devices - find your printers email address using an Android device.

Apple iOS devices

 
 
 

Computer or Chromebook

Use the Embedded Web Server (EWS) to print an information page to get the printer code.

  • From your printer, print a Network Configuration or self-test page.
  • For instructions on printing a Network Configuration or self-test page, search HP Customer Support for your printer model and 'print a configuration page' or 'print a self-test page'.
    • Find the printer IP address on the Network Configuration or self-test page.
      computer1
    • On your computer, open an Internet browser.
    • Type the printer IP address in the browser address bar, and then press Enter.
      • NOTE: Make sure to type the IP address into the browser9;s address box. If typed into a toolbar or search engine, the Embedded Web Server (EWS) does not open.
    • If a website security certificate displays in the Internet browser, click Continue.
      • The EWS information page for the printer opens, confirming the printer is on the same network as the computer.
    • On the EWS webpage, click the Web Services tab.
      • If a Web Services tab is not available, your printer does not support HP ePrint.
      • If a Web Services Setup page displays, click Continue, Turn On, or Enable, and then follow the on-screen instructions.
        computer2
      • If a Web Services Summary page displays, Web Services is already enabled.
      • Click Print Info Page under Web Services Settings, and then continue to the next step.
        computer3
    • Locate the HP ePrint email address on the info page that prints.
      • If an info page does not print: Repeat the previous steps to print the info sheet.
      • If the info page does not list the printer email address: Wait a few hours, and then try printing the info page again.

HP Scan to Email Configuration Instructions

HP Printers - Scan to email - "Scan-to-Fax with sendfax.to" The Scan to Email feature allows you to scan a document and send it directly to one or more email addresses as an attachment in an email message. NOTE: The printer must be connected to a network, and the Scan to Email feature must be set up by a network administrator before it can be used.

  • In order to use the Scan to E-mail Server option with supported Brother Printers, the Brother machine will need to be connected to a network and have access to a POP3 and SMTP server. If you do not have this information, please contact your Internet Service Provider or Network Admin to obtain the information.
    • Step one: Access the HP Embedded Web Server (EWS)
      • Before you can access the Embedded Web Server (EWS), you must first obtain the printer's IP address using the printer control panel. Once you have the printer's IP address, enter it into a Web browser to access the EWS.
        • NOTE: Your printer must be connected to an IP-based network before you can access the EWS.
      • Follow these steps to obtain the printer's IP address and then enter it into a Web browser to access the EWS:
      • From the Home screen on the printer control panel, touch the Wireless icon  (or the Ethernet icon ) to view the printer's IP address or host name.
      • Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.
        • Figure : Example of an IP address in a browser address line
          ip
        • NOTE: If a message displays in the web browser indicating that the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.
         
    • Step two: Configure the Scan to Email feature
      • Follow the steps below to set up the Scan to Email feature in the Embedded Web Server (EWS). In the EWS, you can define the email settings and the default scan and file options, and add contacts to the Address Book.
      • On the EWS home page, click Scan to Email.
      • On the Outgoing Email Settings page, proceed with one of the following tasks (which will depend on your organization's email structure):
      • If your organization uses one email server for all its emails: Set up your email addresses and the SMTP server information. Click Apply.
      • If your organization uses multiple email servers for its emails: Set up the email addresses, names, and security PINs for each email profile. Click Apply.
      • After configuring the email settings, the Scan tab will display in the EWS.
      • On the Scan tab, click Scan to Email, and then click Default Settings. Select your default scan and file settings, and then click Apply.
    • Set up your contact list or lists. On the Scan tab, click Address Book.
      • Following are some options for setting up your Address Book:
        • A local address book can be set up on the device. Click Contacts to configure a local address book.
        • A Network Directory Server (LDAP) can be set up to search for users within a company. Click Address Book Settings to configure LDAP.
      • After setting up your contacts, click Apply.

HP Scan to Email usage instructions

Use the printer control panel to scan a file directly to an email address or contact list. The scanned file is sent to the address as an email message attachment.
In order to use the Scan to email feature, the printer must be connected to a network and the Scan to Email feature must be configured by using the Scan to Email Setup Wizard (Windows) or the HP Embedded Web Server. For instructions on configuring the feature, go to Set up Scan to Email.

Scan to email

  • Load the document on the scanner glass or into the document feeder according to the indicators on the printer.
  • From the Home screen on the printer control panel, touch the Scan icon, and then touch E-mail.
  • If prompted, enter your login information in the Sign In screen.
    • This will set the From (or sender) address to the email address associated with your login (ensure that this email address is setup to send faxes using sendfax.to).
  • Enter the email recipient or recipients:
    • Touch Enter email address to enter an email address using the keypad and the sendfax.to format xxxxxxxxxx@sendfax.to . Touch Done.
    • Touch the Address Book icon  to select an individual or group contact in an address book.
      • Select the Address Book you want to use from the list, and enter the password if required.
      • Select the individual or group contacts you want to send to.
      • Touch Continue.
  • Touch Subject to add a subject line.
  • If you want to preview the scan or change the scan options, do the following:
    • To preview the scan, touch the Preview icon  or Touch to Preview. (The scan preview option varies depending on the printer model.)
    • For additional scan options, touch the Settings icon .
    • Touch Send or Start Scan.

BROTHER Set up Scan to E-mail (E-Mail Server) on Supported Brother MFP Devices

  • Print the network configuration report to obtain the IP address of the Brother machine. (Click here to see how to print the Network Configuration List.)
  • Open a web browser (such as Internet Explorer) and enter in the IP address of the Brother machine as http://XXX.XXX.XXX.XXX.</li>
    • Where XXX.XXX.XXX.XXX is the IP address of the Brother machine listed on the Network Configuration Sheet.
  • Click the Network tab.
    • Click Protocol.
    • Place a check next to POP3/SMTP if it is not already checked, then click Advanced Setting.
    • Within this section, you will be able to configure your Incoming and Outgoing mail server settings. Fill in all the requested information on this page. If you are unsure about any of these settings, contact your Internet Service Provider or Network Admin for support:
      POP3_SMTP_1
  • SMTP Server Address: This field displays the Host Name or IP address of an SMTP mail server (outgoing E-mail Server) on your network. (Ex: smtp.example.net or 192.0.0.1) If you are using the DNS name of the SMTP E-mail server, you must use the FQDN (Full Qualified Domain Name) such as smtp.example.net
  • SMTP Port: Specify the destination port number of the SMTP server that you will connect to.
  • SMTP Server Authentication Method: Specify the authentication method for the SMTP server. This value determines which type of method is used to authenticate the user to the SMTP server. The options are as follows:
    • None: Does not authenticate to the SMTP Server.
    • SMTP-AUTH: Uses the method which is SMTP Authentication. If this method is used, it is necessary to set the SMTP account details correctly.
    • POP before SMTP: Uses the method "POP before SMTP". If this method is used, it is necessary to set POP3 account settings correctly.
  • SMTP-AUTH Account Name/Password: Specify a name and password to be validated with the SMTP server and retype the password for comparison. To set for no password, enter a single space.
  • SMTP over SSL/TLS: You can choose the encryption method between the machine and the SMTP server. You may check or uncheck Verify Server Certificate, which verifies the certificate between the machine and the SMTP server.  
  • Printer E-mail Address: Enter the e-mail address of the printer. If an administrator address has not been correctly entered, the Notification Mail will be sent to the printer. If you do not set a printer e-mail address, the Notification Mail is not sent to the administrator.
  • POP3 Server Address: This field determines the host name or IP address of the POP3 server (incoming e-mail server). (Ex: pop.example.net -or- 192.0.0.1)
    • If you are using the DNS name of the POP3 E-mail server you must use the FQDN (Fully Qualified Domain Name) such as pop.example.net.</li>
  • POP3 Port: Specify the destination port number of the POP3 server that you will connect to.
  • Mailbox Name/Password: Specify a mailbox name and password on the POP3 server where the Internet print jobs are to be retrieved. To set for no password, enter a single space
  • Use APOP: Check this box to specify whether APOP is used or not when logging in to the POP3 server.  
  • POP3 over SSL/TLS: You can choose the encryption method between the machine and the POP3 server. You may check or uncheck Verify Server Certificate, which verifies the certificate between the machine and the POP3 server.  
  • Segmented Message Timeout: If a print job is separated into multiple email messages using the segmented message feature of the print server, this value indicates how long the print server will wait for all of the segments of the message to arrive.
  • Click Submit. You will briefly see a message stating: Data updated successfully.
  • A screen will appear labeled: Test E-Mail Send/Receive Configuration. Choose from the following options then click Submit:
    Test_Email_3
  • Test E-mail Send Configuration
  • Destination E-mail Address: Enter the destination e-mail address.
  • Send Test E-mail
  • Test E-mail Receive Configuration
  • You will see a message stating: Testing Email Configuration followed by the test results. Once you have are finished viewing the results, click OK.

    To setup and Scan to E-mail Server using One Touch or Speed Dial locations

    • While still within the Web Home Page, click on the Address tab.
    • Choose a set of One Touch or Speed Dial locations that you want to use.
    • For each storage location that you wish to program, enter the following information:
    • Number/E-mail Address: The recipient's email address using the standard format you use for sendfax.to emails:
      • xxxxxxxxxx@sendfax.to<!--</span-->li&gt;
      • xxxxxxxxx@xxxxxxxxxx.sendfax.to<!--</span-->li&gt;
    • Name: The recipient's name
    • Type: Select Mail XXX (where XXX is the Color, Gray or B&W followed by file format you want, We typically recommend B&W for the best resolution on Faxes).
    • Quality: Select the resolution you want.
    • PDF Type: When you choose the PDF, select the file type you want.
      • Click Submit.
    • After the One Touch or Speed Dial locations are configured and you want to Setup Group locations, click Setup Groups G1-G20. Configure the following settings for each group:
      • Group #: Choose a vacant One Touch or Speed Dial location to store you group (One Touch dial locations are with " * " . Speed Dial locations are with " # " ).
      • Name: The group's name.
      • Type: Select Mail XXX (where XXX is the Color, Gray or B&W followed by file format you want).
      • Quality: Select the resolution you want.
      • PDF Type: When you choose the PDF, select the file type you want.
      • Members: Click Select and choose the members to include in this group by placing a check next to each desired One Touch or Speed Dial location.
        • Click Submit.
          Setup_Group_4

    Scan to E-mail Server without using One-Touch or Speed Dial numbers:

    • Load your document.
    • Press scanbutton (Scan).
    • Press the Up or Down arrow key to choose Scan to E-mail.
      • Press OK.
    • Press the Up or Down arrow key to choose 1sided, 2sided (L)edge or 2sided (S)edge.
      • Press OK.
    • Do one of the following:
      • If you don’t have to change the quality, press the Up or Down arrow key to choose Enter Address.
        • Press OK .
      • If you want to change scan settings, press the Up or Down arrow key to choose Change setting.
        • Press OK.
    • Press the Up or Down arrow key to choose the type and resolution for scanning you want, press OK.
    • Press the Up or Down arrow key to choose the file type you want, press OK.
    • Enter the Fax E-mail address using the sendfax.to format (Up to 60 characters).
      • xxxxxxxxx@sendfax.to
      • xxxxxxxxx@xxxxxxxxxx.sendfax.to
    • Press Start.
      • The machine starts the scanning process.
            

    Brother Email-to-Print - "Email-to-FAX using sendfax.to)

    The Brother Attach. Email and Print feature allows you to attach a document and email it to the Brother machine to be printed, without needing to install a driver. You simply attach a file to an outgoing email and send it to the Brother machine. No password is required.

    To setup or find your existing Brother machine email to print address

     

    • On the Brother machine, press Apps → Attach. Email and Print.  The location may vary. Typically, press ► to scroll over on the Home screen. 
      • If you receive a connection error, then this indicates that the machine cannot connect to a network with an Internet connection. Make sure that the machine is connected to your network and that the network has access to the Internet.
      •  If there are announcements about new features, and so on, the latest information will be displayed.  Read the information and press OK.
      • When you receive the message about two-step printing, press OK.
    • Press How to Register a Print Job.
    • A message will display showing the Brother machine's email address.  Press OK.

     

    Changing your Brother Printers Email address

    Your machine has a unique email address for this service. If you need to change that email address, complete the following steps:

     

    • On the Brother machine, press Apps → Attach. Email and Print. The location may vary. Typically, press ► to scroll over on the Home screen.  Apps  ►  Attach Email Print
      •  If you receive a connection error, then this indicates that the machine cannot connect to a network with an Internet connection. Make sure that the machine is connected to your network and that the network has access to the Internet.
    •  If there are announcements about new features, and so on, the latest information will be displayed.  Read the information and press OK.
    • When you receive the message about two-step printing, press OK.
    • Press Advanced.
    •  Press Change Address.
    • If prompted, confirm that you want to change the address.

     

     


    EPSON - EPSON CONNECT Configuration Instructions

    Setup EPSON Email Print


    • Turn on the printer.
    • Download and install Epson Connect Printer Setup from the following URL and then launch the application.
    • Automatically search for printers. Select the printer, and then click Next.
    • Select Printer Registration, and then click Next.
    • The License Agreement is displayed. Select Agree, and then click Next.
    • Load paper into your printer, and then click OK when the printing confirmation screen is displayed.
    • Follow the on-screen instructions to enter your information and click Finish!.
    • When registration is complete, a setup information sheet is printed from the printer you registered, and a notification email is sent to your email address.
    • You can now use the Epson Connect service.
    • You can check the printer’s email address using one of the following methods
      • On the information sheet printed when you completed the setup for Epson Connect.
      • On the Printer List on the User Page.
      • On the printer LCD panel.
      • On the network connection report or the network status sheet.

     

    EPSON Scanning to Email

    • You can scan an original and email the scanned file using your product's control panel. You need to have a preconfigured email server before you can scan to email. You can either enter the email address directly on the product's control panel or select an address from the Contacts list. Make sure the date and time are set correctly so the time stamps on your emails are accurate.
      • Note: You can also use the Scan to Document Capture Pro function to scan and email the scanned file.
    • Place your original on the product for scanning.
      • Note: To scan a double-sided or multi-page document, place all of the pages in the ADF.
    • Press the homeicon, if necessary.
    • Select Scan. You see a screen like this:
      epsonscan
    • Select Email. You see a screen like this:
      epsonemail
    • Do one of the following (using the sendfax.to email format:
      • Select Contacts and choose an email address from the Contacts list.
      • Select Keyboard to use the displayed keyboard to enter the address for the recipient and press OK.
      • Select History to choose an email address from your recent scan history.
      • Select an email address from any displayed frequent contacts.
    • Select Scan Settings.
    • Select File Format to choose the file format for your scan.
    • Scroll down and change the Subject and File Name settings if necessary.
    • Select any additional scan settings as necessary.
    • Select Presets to save your scan settings.
    • Press the Send icon. Your product scans your original and emails the scanned file.
     








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